Summary:

We are seeking a dedicated and detail-oriented Staff Accountant to join our nonprofit organization. As a vital member of our finance team, you will be responsible for processing customer invoices and payments, managing vendor and employee accounts payable, month-end reconciliations, and in supporting automation initiatives. Your role will contribute to the financial efficiency and service of our organization as we work toward our mission of making a positive impact in the community.

Role and Responsibilities:

The Staff Accountant reports to the Accounting Manager and is responsible for:

Accounts Receivable & Cash Management

Processing customer invoices and payments accurately and in a timely manner.

Remote deposit customer and donor check receipts into the bank on a daily basis.

Process customer and donor credit card payments timely and accurately.

Communicate effectively with clients regarding billing inquiries.

Collaborate with internal departments to ensure billing completeness, accuracy and resolve any client-related billing concerns.

Vendor Payables Processing

Process vendor invoices promptly and accurately, matching them with appropriate receiving documentation.

Route invoices for authorization and general ledger coding.

Manage the vendor payment process, ensuring adherence to payment terms.

Perform weekly check runs or as needed.  Create positive pay files as part of each check run for upload to the bank for fraud prevention.

Reconcile vendor statements and resolve any outstanding issues with vendors.

Process employee monthly credit card statements in a timely manner.

Process Automation

Work with finance team to identify opportunities to streamline and automate financial processes to improve efficiency, effectiveness, and accuracy.

Collaborate with the finance team to implement automation solutions, such as utilizing accounting software features and integrating software applications.

Participate in transforming current manual vendor invoice processing to an automated solution including receiving vendor invoices and routing them for manager approval electronically, paying checks via ACH vs checks.

Participate in changing current employee credit card reimbursement process to an automated solution where invoices and general ledger coding are captured at the point of sale, reducing the time required by employees and accounting to process monthly credit card expenses.

Participate in evaluating and streamlining customer invoice processing with internal departments.

Continuously monitor and assess the effectiveness of automating processes, making improvements as needed.

Financial Reporting and Analysis:

Assist in providing support for financial statement analysis and budget creation.

Provide support during the annual audit by preparing documentation and responding to auditor requests.

Contribute to financial analysis by providing insights on billing trends, vendor expenses and cost-saving opportunities.

Compliance and Documentation:

Ensure compliance with nonprofit financial regulations, accounting standards, and internal policies.

Maintain organized and accurate financial records, both digital and physical for auditing and reporting purposes.

Carry out special projects as requested.

Qualifications: 

Bachelors in Accounting, Finance or similar required, or equivalent experience. 

Proven experience as a Staff Accountant or similar role, preferably in a nonprofit environment.

Strong understanding of billing processes, accounts payable, general accounting principles.

Excellent attention to detail, analytical skills and problem-solving abilities.

Strong customer service mindset.

Effective communication skills to interact with clients, vendors and internal team members.

Systems savvy. Experience in process automation and familiarity with relevant software platforms.

Ability to work both independently and collaboratively in a team environment.

High level of integrity and commitment to maintaining confidentiality.

Strong time management skills to prioritize tasks and meet deadlines.

Proficiency in Sage 300 and other accounting software a plus

Hours of Work:

8:30 AM to 5:00 PM from Monday to Friday. Occasionally may be required to work weekends and evenings.  This position will be onsite initially, but may later convert to hybrid.

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How to Apply:

Please send an email with a copy of your resume and “Staff Accountant” in the subject area, to: jobs@mountauburn.org

Or by mail to:              People and Culture

                                    Attn.  Talent Acquisition

                                    Mount Auburn Cemetery

                                    580 Mount Auburn St.

                                    Cambridge, MA   02138

Applications will be accepted until the position is filled. No telephone calls please. Agency submissions are not being accepted for this role.

Mount Auburn Cemetery is an equal opportunity employer.  All employment decisions and actions at the Company are administered without regard to race, color, religion, creed, national origin, ancestry, familial or marital status, sex, age (40 and above), pregnancy, qualified mental or physical disability, sexual orientation, gender identity or expression status, domestic violence victim status, genetic predisposition or carrier status, any veteran status, any military service, any application for any military service, or any other category or class protected by federal, state or local laws.  All employment decisions and employee-related actions, such as hiring, promotion, compensation, benefits, discipline, training, and termination, are and will continue to be administered in accordance with, and to further the principle of, equal employment opportunity.”

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